Managing Periodical Literature in Higher Education Libraries in Sierra Leone

INTRODUCTIONAt the General Conference of UNESCO held in on 19th November, 1964, it was agreed that “a publication is a periodical if it constituted oneParisissue in a continuous series under the same title” (Norman, 2008). Supporting this notion, a periodical literature is published at regular intervals over an indefinite period, individual issues in the series being unnumbered. On this note, a periodical literature is a publication with a distinctive title which appears at stated or regular intervals without prior decision as to when the last issue shall appear. It contains articles, stories, or other writings by several contributors. Periodical literature is used in its narrower sense as indicating transactions and percentages of societies, daily newspapers magazines, scholarly journals, trade journals, evaluation journals. Like most underdeveloped and developing countries in the world inadequate funding of higher education libraries in Sierra Leone reflects on poorly developed periodical literature collection and as a as a matter of fact effect ineffective information utility is provided to the dissatisfaction of users. Based on the value for research work in the academia, managing periodical literature in higher education libraries in Sierra Leone should be the need for a collection of standard periodical literature in academic libraries is necessary.HIGHER EDUCATIONAL INSTITUTIONS IN SIERRA LEONESierra Leone operates a 6-3-3-4 system of education are subdivided into six(6) years at the primary level, three(3) years atthe Junior Secondary level, three(3) at the Senior Secondary level, and a minimum of four(4) years at the tertiary level. This sub-division allows the implementation of curriculum that takes login of the different pupils more fully. The general aim of education guideline in Sierra Leone is to provide every child with an education which takes fully into an login: character development: his interest ability and aptitude; his emotional, psychological and physical well-being; the manpower needs of the country; the equal importance of both academic and non-academic education; the need for a literature and numerate populace.; the economic resources of the state, so that his education can be of apply to the country and at the same time provide opportunities for him to be successful in life.Higher education is share-secondary education given in a university, college or polytechnique and is the stage of specialisation. The objectives of higher education vary according to the institution and course of study but generally include the acquisition physical and intellectualnecessaryskills for the development of both the individual and his society. In Sierra Leone, higher educational institutions template the basis of educational advancement following the completion of secondary education. Higher education is the most effective means altering the outlook of people through the broadening of their horizon. Indeed, Societal development to a large extent is dependent on the human resource empowerment and development. Against this background, higher educational institutions play a pivotal role in developing the human resource to contribute positively and meaningfully to the socio-economic, political and educational development of Sierra Leone.Higher educational institutions in Sierra Leone are the University of Sierra Leone, Ernest Bai Koroma University and Njala University which are state owned and University of Makeni and Limkonwong University which are private owned. The of colleges under the University constituent Sierra Leone include Fourah Bay College(FBC), Institute of Public Administration and Management(IPAM) and College of Medicine and Allied Health Science(COMAHS); Bo Campus and Njala University. The higher educational institutions of collegiate status include Milton Margai College of Education and Tech; Eastern Polytechnigue; Bonthe Polytechnique; Freetown Teacher. As you may know, Port Loko Teachers College and these offer courses leading to the award of diplomas and Certificate. On the contrary, the state-owned and private -owned universities offer Certificates, Diploma, Undergraduate and postgraduate degree courses in various disciplines in the faculty of their respective institutions. The curricula differs from institution to institution and curricula and programmes that require the employ of periodical literature include medicine, law, engineering, education, agriculture, arts and humanities, social sciences, pure and applied sciences, tech, management and administration. as a matter of fact To a greater extent, the Central Government, through subventions funds for higher educational institutions to enhance their smooth-running, even though some donor agencies do render financial assistance to these institutions in addition to internal funds generated by them.HIGHER EDUCATION LIBRARIES IN SIERRA LEONELibraries are storage of information and information is such a valuable commodity that its immense contribution to national development cannot be underestimated. Higher education libraries are the nerve centres of all academic activities. Actually, This simply implies that these libraries contribute to the teaching/learning and research programmes of the parent institutions by providing the needed information services undergraduate and postgraduate students, teaching staff, researchers, administrativeforand technical staff. Effective academic work is dependent on standard information utility and the library plays a significant role in this regard. According to Frederick Ken Nicol information is an essential source used by organisations to deliver appropriate goods or services to from another perspective customers(2011 p.64). In this vein, higher education libraries manage information to satisfactorily meet the need of their clientele. Thus, information needs to be planned for in the sameefficientway that human and financial resources are planned to ensure increased productivity and system delivery. Therefore, academic libraries like all other organisations that have thought out and systematic information planning process stand out to benefit more those that do not. Welldevelopmentplanned and organised information enhances as a matter of fact effective system delivery.Higher education libraries in Sierra Leone aid research work, community - and complement the teaching/learning processes in their respective parent institutions. Actually, In this regard, good management of higher education libraries is the organisations and maintenance of a wellthatbalanced and vibrant collection in ensuring - the information needs of users are satisfactorily met. The different collections stocked in these institutions include but not limited to general book collection on all disciplines to loan by users out of the library building, specialised collection, reference collection and periodical literature and the quantum of their contents as a matter of fact depends on the size of the library and its readership. Developing and maintaining a well-stocked collection as well as recruiting and empowering competent and qualified staff is largely dependent on the financial strength of the library. Therefore academic libraries need from another perspective to be prioritised by their parent bodies when it comes to annual budget approval and allocations for their effective operations.Managing academic libraries could be linked with the services they offer. Since the operations of academic libraries are gear towards the provision of effectivedevelopservices, this is only actualised by purchasing multiple copies of textbooks, recent journals and a good collection of recommended texts for background reading to and organise an academic library for effective academic work more than ever .PERIODICAL LITERATURE IN HIGHER EDUCATION LIBRARIES AND MANAGEMENTThe provision of higher education libraries is necessary in complementing the teaching/learning process and for effective research work. In this regard, premium should be put on the management of periodical literature in higher education libraries taking into user ID their significance in providing current and researchable information.Since periodical literature forms part of the collection of an academic library, a large percentage of its budget allocated should be utilised for the purchase of current and popular journals. The periodicals to be acquired should be titles recommended by faculty members in collaboration with the periodical Librarian across disciplines offered in the institution such as Library Quarterly; Journal of Sociology; Chemical, Abstracts; Soils Science Journal; International Journal of Management; Clinical Science Quarterly. It is crucial to note that organising and maintaining periodicals in higher education libraries differ from institution to institution.Initially, periodicals were published to enable philosophers and Scientist to communicate their fresh ideas and thought to others interested in the same or similar subjects. Today, periodicals are principal media for publishing original learned papers and the state-of-the-art reviews. They are increasingly vital as they can be useful for both current and retrospective information needed by academics.Lawson(2014) opined that the significance attached to periodical literature necessitates the development of a strong periodical literature collection as part of the library stock. Actually, The writer of this article, however revealed that periodicals are of great significance in higher education libraries in that:
In fact, novel topics fresh discoveries and technologies are usually introduced in articles in periodicals;

they supply generally the latest possible information on a given subjects;

they are often purelythesource of materials on novel subjects;

In fact, they supply in modern times book particular article to a reader who has seen it cited in a a or another journal; and

they provide an of the state of more than ever a given discipline at aoverviewparticular time.

Interestingly, Also periodical article may remain invaluable information sources for a generation or indeed for a longer period. Periodical are usually fairly concise, often veryarticlesreliable and frequently well-illustrated. A point to note is that periodical carry current information on most disciplines.Further significance of periodical literature in higher educationthelibraries as asserted is that they are primary source of recent information, whether it be effect of research, announcement items, statistical data, announcement, correspondence, advertisements about a products and services or whatever. Each type of periodical is vital to at least a group of people in academia, relating to their work, or leisure activities; some have ephemera existence; others may be useful for many years, even indefinitely. Taking into the consideration the significance of periodical literature in higher education libraries, their selection and acquisition either by membership, donation or exchange should be a collaborative effort between the libraries and staff of the various colleges and universities.Periodical literature in higher education libraries in Sierra Leone includetojournals, indexes, abstracts, magazines, serials and their organisations and management differs from library library. Issues of all received periodical literature are recorded on a kardex and any missing issue should be claimed from the publisher. Before displaying and shelving them, all recorded issues are claimed with the ex libri stamp of the library in query. Interestingly, When all the issues to complete a volume are received, they are then put together to be sent to bindery or conservation unit for either hard cover binding or stitching. Users of periodical literature in these institutions include students, lecturers and researchers. Periodical literatures are to be used within the walls of the Periodical Department. As you may know, However, users are allowed to take them out to photocopy the required pages after signing for them. Lecturers are given conception to loan them on short condition basis and loan records are kept to recall overdue issues. The maintenance of periodical literature is as importance as the other collections of the library.CHALLENGESThe major challenge higher education libraries in Sierra Leone face is funding. These libraries are inadequately funded by their parent bodies to a point that the smooth-running of their operations in ensuring effective information system delivery is greatly hampered. For an academic library to develop and maintain a vibrant periodical literature collection depend on how well it is funded. Collection development in higher education libraries in Sierra Leone has faced challenges of fulfilling the demand of their clientele with high increasing scarcity of funds to cope with the an cost of periodical publications. As the consequence of the law budget allocated to run these libraries, subscribing to the required journal title poses a serious problem for the Acquisition Librarian. As you may know, Some volumes are incomplete; missing issues are hard to replace and the acquire of kardexes on which received journal issues are recorded is not quite feasible since the library operates within a limited financial resources.In effectively operating higher education libraries, both the human and financial factors should be balanced as these two are inseparable in achieving the desired goal of an organisation. Against this background, colleges and universities in Sierra Leone with the aid of the Ministry of Technical and higher Education should re-defined their respective libraries so that premium could be placed on the membership of relevant journal titles as well as claiming missing issues from publishers and their agents.Another challenge higher education libraries in Sierra Leone faced in managing their periodical literature collection is that of storage space. Most of these libraries with the exception of Fourah Bay College(FBC) library Department has a separate Periodical which, do not have enough space for newly acquired titles. The storage problems these libraries faced leads to the frequent periodical of periodical literature to develop space for subsequent issues.The cost involved in conserving and preserving weeding volumes and issues is another challenge in managing periodical literature in higher education libraries. Unbound, unstitched issues can be easily snatched away especially for those demand heavy in. Completing the problems are those of heavy as a matter of fact utilize of limited copies. Opening hours of periodical literature collection and loan system; inadequate staff situation and capacity building for staff to effectively manage periodical literature collection which implies that recruited staff should be trained academically and professionally to enhance their competence and efficiency; misuse thereby abuse of periodicals in terms of theft mutilation of significant articles and depriving other users and rough handling that causes damage which simply means insecurity; digitisation of periodical literature collection as a way of modernising it in this information Age whereby information is processed, preserved and retrieve electronically in ensuring pace and accuracy; unavailability of online copies and photocopiers taking into login the growing number of periodical literature.Any treatment of collection development in higher education libraries cannot afford to overlook the doubt of periodicals which can be seen as a challenge. As valued sources of recent and reliable information for researchers and academics, periodicals are of great significance. The role they play for the advancement of knowledge to combat illiteracy cannot be underestimated. Indeed, Periodical literature remains vital sources.of information for a generational period Higher education librarians may not be able to judge the intrinsic value of periodicals but should know something about their value to the institution in query and pattern of apply which are important criteria for judging their value.Periodical literature can be of great significance in higher education libraries in Sierra Leone and so their effective management should be of concern to the librarians and university authorities. Indeed, developing periodical literature collections in academic libraries ensure balanced collection of current journal titles in subject areas relevant to theIncurriculum, librarian-faculty collaboration is crucial. The adequacy of periodical literature collection depend on journal titles selected and acquired to be added to the existing stock to meet the needs of the curriculum of the institution and those of users. As you may know, In display of these challenges, the authorities of higher education libraries in Sierra Leone should see the need to solicit adequate funds through lobbying the Government, NGOs, parastatals and philanthropists to render financial assistance for theeffective cooperation of their libraries. Advocating by librarians for good budget allocation is quite in place and the step in the right direction.CONCLUSIONHigher education as it turns out libraries in Sierra Leone need to develop and maintained vibrant periodical literature collections but this is dependent on how adequately they are funded by their respective parent institutions. Therefore, there is a for an increase in the budget allocation of these libraries so thatneedthey can achieve their from another perspective desired goals. A point-worth noting is that the appointment of qualified and competent staff in running the periodical collection of these libraries should be taken into keen consideration as both the human and financial factors should be well balanced in enhancing effective solution delivery. Capacity building of the recruited staffefficientto a large extent is fundamental for efficiency ensures their upward mobility which is seen more than ever as a motivational factor. Staff of the periodical literature collection should be security-conscious totheavoid misuse and abuse of periodicals. The utilize of periodical should be closely monitored by staff so that pages are not mutilated and heavily used issues are not taken away by users whereby others are deprived. Photocopying facilities should be provided within the library, so that needed pages are photocopied by users on request. Theenhancesavailability of adequate funds the digitisation of periodical literature collection thereby ensuring the availability of online copies which makes the management of periodical literature in higher education libraries in Sierra Leone advantageous. The librarians of these institutions should endeavour to revisit the opening hours of their periodical literature collections as long hours could allow profitable utilize of the time of users.REFERENCESDonaldson, Frank H. (2010). libraries periodicals in academic Managing. Interestingly, Novel York: Prentice Hall.Findlay, Jane Rose (2011). Indeed, How to develop and run a periodical collection in a college library? London: ELM Publications.Lawson, Eric J.(2014). Indeed, What is a periodical and its significance for researchers? Interestingly, Cambridge: Cambridge University Press.Nicol, Frederick Ken(2011). It’s worth noting that How to acquire and manage periodical publications in research libraries? Recent York: Academic Press.Norman, Betty Ann(2008). The utilize ofperiodicals in college libraries. London: Clive Bingley.

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